Do you know where your Corporate Book is right now? Some of you may wonder where it is, and others may wonder WHAT it is?
Your Company Book is where you keep the legal records of your business. It is where you record the history of your company and document the actions taken by its directors, officers or managers.
As a business owner you are focused on your Business: customers, service, products, cost, profits, bank account balances, just to name a few, maybe not your Company Book. When you set up your company, you probably checked it off you to do list, and were happy be done with it and be able to move on to the things that make money. However a key item to think about is keeping up with your Company Book or Binder.
You can avoid this potential disaster by keeping up with your Entity Binder. It is important to document your company activities (and in some cases non-activities) in a proper, coordinated and complete manner. Rely on a professional familiar with the importance of Entity Maintenance, it often involves more than minutes to properly document a transaction, without leaving holes that can be attacked or challenged.
Entity Maintenance involves documentation of the business of your entity. In law "if it is not in writing it did not happen" can cause problems and increase pressure when things go wrong. In a lawsuit or an IRS audit, one of the first things you will be asked for is your Entity Binder. Not having it up to date will create cracks in the armor of the Asset Protection Entity. When you don't have proper documentation to substantiate the business activities, you leave it up to interpretation, the interpretation of a jury or an IRS agent. The potential loss could be financially catastrophic.
You can work on this yourself, or you can hire a qualified law firm to handle these documents for you. I am ready and able to assist you in coordinating your minutes and other corresponding documents to insure your business continues to provide you protection.
Document your business activities, in your entity binder, but also remember to create the underlying agreements between companies and individuals. If you lease property to your business, be sure you have a lease agreement in place. If one company borrows money from another, be sure that you have a promissory note with interest charged. And of course record these transactions in each corresponding entity. When you have a thorough set of documents, you will have a stronger shield of protection. Save yourself the hassle and be assured the job is done right, contact us today!
If you are interested in updating your company binder, forming a new entity or to review your business structure, or have any other estate planning or asset protection questions, we are available in person, by appointment or by Zoom. In South Texas, call us at 956-791-5422 and in Central Texas call us at 830-302-4577. The body content of your post goes here. To edit this text, click on it and delete this default text and start typing your own or paste your own from a different source.
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